Welcome to the SCHEDULE CHANGE – March 16, 2011 The National Collection of Dues Program as originally envisioned has been changed to allow more time for the Guild’s 300+ chapters and 17,000 voting members to transition to using online member services, including the ability to renew their memberships with online payments. A communication has been sent to all Chapter Leaders to inform them that the 2011-2012 member renewal cycle will be similar to last year, using 2010 suggested rates. For those chapter leaders that are more Excel savvy, they can request chapter information on file in Excel to support local reporting needs. Thank you for those chapters that have already responded with their Chapter Administrators and Technology Mentors. Components of the National Collection of Dues program, not involving cash processing, will be made available over the next few months. This will allow members to update their own profile information online, for Chapter Administrators to directly update their officer information, and a number of other time saving and useful functions. This will also give chapters more time to look at information currently on file as we move to the eventual full adoption of National Collection of Dues as originally communicated. If you have any questions, please let us know.
Click here for instructions and forms for the 2011-2012 Member Renewal cycle. The remainder of this page is dedicated to ongoing communications for the National Collection of Dues Project documentation and reference materials. For any questions contact headquarters staff at 212.870.2310 or email dues@agohq.org for assistance.Member Renewals for Excel-Savvy Chapter Leaders As we start to solicit Chapter Administrators we are finding that we have many Excel-savvy officers that would prefer to use Excel electronic submissions, even for this 2011 Member Renewal cycle. Below you will find that we created an e-submission Member Renewal process using Excel. The spreadsheet includes the Chapter roster, a financial recap, and instructions for the e-submission process. If you would like to use this renewal process for your Chapter, please contact us and we’ll send you a populated spreadsheet of your Chapter Members. You can request current members, lapsed members for last year, and even up to 13 years of members that were part of your chapter! You can record updates by Report # batches, color code changes in data, and email updated spreadsheets back to dues@agohq.org. When we receive your Dues Report Summary and check for a particular batch we’ll update our records the same as the paper submission process; no label handling required! E-Copy Tools for Excel Submissions: DuesSummaryForm.xls – Excel Version, Dues Report Summary for New and Renewing Members National Collection of Dues Program Reference/Training Materials Documents in the form of TAO articles, program overviews, sample screens/forms, and eventually training materials will be housed on this web page. The filenames will remain consistent even as items are updated. These items can be shared through links in email, or on chapter websites using the .url format http://www.agohq.org/dues/pdf/filename.filetype as represented below. Local Chapter Communications/Technology Support Each local AGO chapter has been asked to designate a Chapter Administrator and up to three more Technical Mentors who can answer questions regarding this program for your chapter. Please check with your Chapter Leadership Team officers (Dean, Sub-Dean, Treasurer, Secretary, Registrar or Membership) if you do not know who those individuals are. For Chapter Leadership Team Officers, each local chapter has been assigned to an AGO National Support Team member to collect the contact information for those who will be the Chapter Administrator and Technology Mentosr for your chapter. These will be your support advocates:
National Collection of Dues Reference Documents Chapter Leadership - Dean, Sub-Dean, Treasurer, Registrar, Membership Coordinator
Chapter Administrator and Technology Mentors Although the initial schedule for full rollout of the National Collection of Dues Program has changed to allow more time for some transition to something as far-reaching as this program, it is continuing. Reference document s, training materials and other project details will appear here. As a designated contact for your local chapter, you will be included in the ongoing e-communications as the project continues. Where the file is marked (password required), the password will be sent in e-communications when needed. Although you can certainly download these files, where possible you may instead want to link to them for use in e-mail or chapter web sites. Please note the hyperlinks will appear as the documents are added to the reference document repository.
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